Built for accounting, audit, and back-office teams.

Automatically process emails & attachments into structured data

MailDocAI connects to email platforms like Outlook and Gmail to extract data from PDFs and Excel files and prepare results for review or export — with minimal manual effort.

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No credit card required
Setup in 5 minutes
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Inbox Processing

3 new documents detected

Live

Invoice

Extracted

Acme Corp

€2,450.00

Receipt

Classified

Office Supplies Ltd

€189.50

Contract

Routing...

TechPartner AG

—

Ask about these documents...

Accuracy Rate

96%

Part of the WebNexus.ai Azure-based platform for accounting and audit automation

Outlook
Gmail
Google Drive & OneDrive
Azure
MaterialityAI
The Problem

Your Team Is Drowning in Email Chaos

SMBs, accountants, and audit firms waste countless hours on repetitive document tasks that should be automated.

10+ hrs/week

Hours of Manual Work

Staff spend 3-10 hours weekly downloading attachments, renaming files, and organizing folders.

23% missed

Lost Documents

Critical invoices and contracts get buried in crowded inboxes, causing missed deadlines.

15% error rate

Data Entry Errors

Manual data extraction leads to mistakes in amounts, dates, and vendor information.

5x slower

Slow Audits

Finding specific documents during audits takes days instead of seconds.

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Powerful Features

Everything You Need to Automate Documents

A complete suite of AI-powered tools designed specifically for accounting firms, auditors, and busy finance teams.

Extract data from email attachments

Continuously monitors your inbox, automatically detecting and extracting data from PDF, Excel, and scanned documents with high accuracy.

  • PDF & Excel support
  • Multi-format
  • High confidence

Automatically classify documents

Automatically categorize documents as invoices, receipts, contracts, payslips, or statements. Supports multiple languages.

  • Multiple document types
  • Multi-language
  • AI-powered

Review exceptions, not everything

Most items process automatically. Review only flagged items based on confidence rules or your policies. Low-risk items can be exported automatically.

  • Exception-based
  • Optional review
  • Auto-export

Track processing with audit logs

Full audit trail of all processing, reviews, approvals, and exports. Track who changed what and when.

  • Full audit trail
  • Change tracking
  • Compliance-ready

Enterprise Security

User-isolated data, optional review workflows, confidence-based exception handling, and GDPR-aware retention controls.

  • User isolation
  • GDPR compliant
  • Audit ready

Extract data from email attachments

Continuously monitors your inbox, automatically detecting and extracting data from PDF, Excel, and scanned documents with high accuracy.

PDF & Excel supportg Multi-format High confidence

Automatically classify documents

Automatically categorize documents as invoices, receipts, contracts, payslips, or statements. Supports multiple languages.

Multiple document types Multi-language AI-powered

Review exceptions, not everything

Most items process automatically. Review only flagged items based on confidence rules or your policies. Low-risk items can be exported automatically.

Exception-based Optional review Auto-export

Track processing with audit logs

Full audit trail of all processing, reviews, approvals, and exports. Track who changed what and when.

Full audit trail Change tracking Compliance-ready

Enterprise Security

User-isolated data, optional review workflows, confidence-based exception handling, and GDPR-aware retention controls.

User isolation GDPR compliant Audit ready
How It Works

How It Works

Connect your email inbox, let AI extract and classify your documents, then review exceptions or export results.

Step 1

Connect your inbox

Connect Outlook, Gmail, or other supported mailboxes. 

 Secure connection via OAuth 
Email platforms: Outlook, Gmail
Step 2

AI extracts & classifies

Emails and attachments (PDF, Excel, scanned documents) are automatically classified and converted into structured data. 

Vendor: Acme Corp 
Amount: €2,450.00 
Due: March 15, 2024 
Confidence: 96%
Step 3

Review or export

Most items process automatically. Optional review is available for exceptions or compliance-critical cases before exporting to Excel or PDF. 

Review: Exception-based 
Export: Excel, PDF 
Audit: Full trail

Automated Processing with Optional Review

Most items process automatically. Review is optional and exception-based, not mandatory.

10x
Faster Processing
96%
Extraction Confidence
Optional
Review Mode
Why Choose MailDocAI

Real Results for Real Businesses

Part of the WebNexus.ai platform serving accounting firms and SMBs across Cyprus and the EU with AI-powered automation.

Save 3-10 Hours Weekly

Eliminate manual downloading, renaming, and organizing. Your team focuses on high-value work instead of data entry.

Reduce Errors by 90%

AI-powered extraction eliminates human typos in vendor names, amounts, dates, and VAT calculations.

Speed Up Audits

Find any document in seconds. Full audit trails and searchable metadata make compliance effortless.

Instant Document Search

Ask natural language questions about your documents. Find invoices by vendor, amount, date, or any metadata.

Zero Setup Complexity

Connect your Microsoft 365 account in 5 minutes. No servers to manage, no IT expertise required.

Built for Teams

Role-based access for Admins, Accountants, HR, and Auditors. Everyone sees exactly what they need.

50,000+
Documents Processed
150+
Happy Customers
99.9%
Uptime SLA
<2min
Avg. Processing Time
Simple Pricing

Choose Your Perfect Plan

Trial length is shown on each plan. No credit card required. Cancel anytime.

Monthly
Annual

Starter

Everything you need to begin

€30.00 /month €320.00 /year
30-day trial

10 documents/month • 5 inboxes

Get Started
  • Documents processed / month: 10 Every file extracted from an email counts as one document (PDF, Word, image, etc.). One email with 3 attachments uses 3 documents; the email body itself is not counted.
  • Connected mailboxes: 5 How many Microsoft 365 / Outlook or Gmail inboxes can be linked to your workspace at the same time.
  • Emails indexed / month: 10,000 Every email synced into MailDocAI and made searchable counts once, with or without attachments.
  • AI Assistant questions / month: 15 One question you ask the AI Assistant counts as one credit, no matter how long the answer is.
  • Automatic Document Classification Incoming files are recognized as invoices, contracts, CVs, receipts and more — no manual sorting needed.
  • Custom Routing Rules Automatically send invoices, contracts, CVs, receipts or any custom document type to the correct folder or destination.
  • OneDrive Sync Processed documents are filed into the right OneDrive folders for you automatically.
  • AI Assistant Ask questions about your emails and documents in plain language and get instant answers.
  • Multilanguage OCR Extract text from scanned documents and photos in multiple languages.
  • Email Inbox Read, search and manage all synced mail from one central inbox.
  • Priority Support
  • Team Seats: Not available
Most Popular

Professional

Advanced features for professionals

€85.00 /month €999.00 /year

499 documents/month • 10 inboxes

Get Started
  • Documents processed / month: 499 Every file extracted from an email counts as one document (PDF, Word, image, etc.). One email with 3 attachments uses 3 documents; the email body itself is not counted.
  • Connected mailboxes: 10 How many Microsoft 365 / Outlook or Gmail inboxes can be linked to your workspace at the same time.
  • Emails indexed / month: 50,000 Every email synced into MailDocAI and made searchable counts once, with or without attachments.
  • AI Assistant questions / month: 6,000 One question you ask the AI Assistant counts as one credit, no matter how long the answer is.
  • Automatic Document Classification Incoming files are recognized as invoices, contracts, CVs, receipts and more — no manual sorting needed.
  • Custom Routing Rules Automatically send invoices, contracts, CVs, receipts or any custom document type to the correct folder or destination.
  • OneDrive Sync Processed documents are filed into the right OneDrive folders for you automatically.
  • AI Assistant Ask questions about your emails and documents in plain language and get instant answers.
  • Multilanguage OCR Extract text from scanned documents and photos in multiple languages.
  • Email Inbox Read, search and manage all synced mail from one central inbox.
  • Priority Support Your support requests are answered first by our team.
  • Team Seats: 2 Invite teammates to share this workspace, its connected mailboxes, and its usage limits — everyone works from the same account.

Enterprise

Built for large-scale operations

€120.00 /month €1,399.00 /year

999 documents/month • 20 inboxes

Talk to Sales
  • Documents processed / month: 999 Every file extracted from an email counts as one document (PDF, Word, image, etc.). One email with 3 attachments uses 3 documents; the email body itself is not counted.
  • Connected mailboxes: 20 How many Microsoft 365 / Outlook or Gmail inboxes can be linked to your workspace at the same time.
  • Emails indexed / month: 150,000 Every email synced into MailDocAI and made searchable counts once, with or without attachments.
  • AI Assistant questions / month: 25,000 One question you ask the AI Assistant counts as one credit, no matter how long the answer is.
  • Automatic Document Classification Incoming files are recognized as invoices, contracts, CVs, receipts and more — no manual sorting needed.
  • Custom Routing Rules Automatically send invoices, contracts, CVs, receipts or any custom document type to the correct folder or destination.
  • OneDrive Sync Processed documents are filed into the right OneDrive folders for you automatically.
  • AI Assistant Ask questions about your emails and documents in plain language and get instant answers.
  • Multilanguage OCR Extract text from scanned documents and photos in multiple languages.
  • Email Inbox Read, search and manage all synced mail from one central inbox.
  • Priority Support Your support requests are answered first by our team.
  • Team Seats: 5 Invite teammates to share this workspace, its connected mailboxes, and its usage limits — everyone works from the same account.

30-day money-back guarantee • GDPR compliant • Enterprise-grade security

Works with the tools you already use

Microsoft 365
OneDrive
Security & Compliance

Designed for Business Control & Compliance

Azure-hosted infrastructure
User-isolated data (no cross-user access)
Optional review & approval for accuracy and compliance
Confidence-based exception handling
Full audit log of changes and exports
GDPR-aware retention controls
SOC 2 Type II ISO 27001 GDPR Azure Security

Secure Authentication

OAuth-based secure connection to email platforms. No password storage.

Data Encryption

All data encrypted in transit and at rest. Enterprise-grade security standards.

User Isolation

Complete data separation between organizations. No cross-customer access.

GDPR Compliant

Full compliance with EU data protection regulations. EU data residency.

Trial length shown on each plan • No credit card required

Ready to Transform Your
Document Workflow ?

Join businesses across Cyprus and the EU on the MailDocAI platform for AI-powered document automation.

Get Started

Setup in 5 minutes • Supports Outlook & Gmail • Cancel anytime